Updating Your Signature in Outlook on Desktop and Web App: A Step-by-Step Guide
Microsoft Outlook is one of the most popular email services worldwide, especially for professional communication. Like other email platforms, Outlook automatically adds a signature to your emails. Keeping your signature up-to-date with the latest information is very important to maintain a professional image.
Whether you’ve changed your job title, want to update your phone number, or just update your signature, this step-by-step guide shows you how to do it in both Outlook’s desktop and web interfaces, ensuring a more refined and personalized email experience. experience.
How to change signature on desktop
Open Outlook: Start the Outlook application on your computer.
Go to Settings: Click the “File” tab, then choose “Preferences” (or “Info” on a Mac).
Find your email settings: Click “Mail” in the left pane.
Select and edit signatures: Scroll down to the “Signatures” section and select an existing signature from the list to edit, or click “New Signature” to create a new one.
Customize your signature: Enter your desired text, formatting and any links you want to include using the signature editor. You can improve the appearance of your signature by using formatting options such as bold, italic, and bullet points.
Set a default signature: In the “Choose a default signature” section, choose which signature you want to automatically appear in new messages and replies.
Save and Exit: After you have made your changes, click “OK” to save them and exit the Settings window.
How to change your signature online
– Sign in to Outlook Web: Go to Outlook.com and sign in to your Outlook email account using a web browser.
– Click Settings: Find and click the gear icon in the upper right corner, then select “Settings” from the drop-down menu.
– Go to Mail: From the Settings menu, select “Mail” from the options on the left panel.
– Find Write and Reply: Click “Write and Reply” in the Email settings.
– Edit your signature: Scroll down to the email signature section and make the desired changes directly in the text field using the formatting options provided.
– Set default signature: Choose a default signature for new messages and replies from the drop-down menu.
– Save changes: Finally, click “Save” to apply the changes and exit the settings menu.
In addition to this, users can create multiple signatures for different purposes and switch between them easily. They can add a hyperlink to their signature and add their contact information, social media links, or other relevant information. Finally, users are encouraged to keep their signatures concise and professional, avoiding excessive formatting or graphics.
